COUNCILLORS ARE SUMMONED TO ATTEND A MEETING OF THE PARISH COUNCIL TO BE HELD AT PUTLEY PARISH HALL
ON TUESDAY 19TH NOVEMBER 2024 AT 7.30PM

Agenda

1. To Note any Apologies for Absence and Note the Reason
2. To Receive any Nominations to fill two councillor vacancies by Co-option
3. To Record any Declarations of Interest and Consider any Requests for Dispensations
4. To Consider Approval of Minutes of Parish Council meeting held 17th September 2024
5. To Receive a Brief Report from Three Crosses Ward Councillor Jonathan Lester
6. Public Participation Session for Local Residents to raise matters relevant to the Parish Council (Please note: Decisions cannot be made on items not on the agenda) This item to be limited at the discretion of the chairman
7. Planning: NB: no paper copies of applications are available to view at the meeting unless specified
a) To Consider any Planning Applications referred for comment: (to be viewed online prior to the meeting)
242547 – 1 Putley Court, Putley HR8 2QP Proposed replacement of sliding sashes to 11 windows, minor internal alterations and a new external door to a former window opening
b) To Note Details of Decision Notices Received from Hereford Council: as per planning record
8. Governance
a) To Discuss and Adopt Parish Council Policies
ii) Biodiversity Policy
iii) Emergency Resilience Plan
b) To Receive Update on new .gov Website Service
c) To Discuss Appointment of new Lengthsman and scope of works
9. Finance:
a) To Note Finance Report and Bank Balances
b) To Note Pay Award 2024/25 backdated to 1st April as agreed by NALC/HALC
c) To Decide 2025/26 Budget and Precept Required
d) To Receive update on Opening New Savings Accounts and Bank Mandate
e) To Consider Payments of Outstanding Accounts
000908: Putley Parish Hall – Hall Hire July/Sept – £27.00
000909: J Chester clerk salary Sept/Oct as agreed & Expenses £25.67 stationery
D/Debit: HMRC PAYE Sept/ Oct £188.20
000910: SCD Ground Maintenance – Play Area Mowing – £520.00
000911: Topline Services – Land Drain Clearance – £150.00
000912: Eyelid Productions Ltd – .gov website set up – £650.00
10. Reports:
a) To Receive a Report from the Footpath Officer
b) To Receive a Report from the Lengthsman Co-Ordinator
c) To Receive a Report from the Tree Warden
d) To Receive a Report from Cider Press Magazine Co-Ordinator
11. Highways/Footpaths:
a) To Receive any update on Flooding near Putley Parish Hall
b) To Discuss New Benches purchase
c) To Receive Updates on Outstanding Defects and Note any new Highway and Footpath Defects
12. Information Section / Correspondence / Discussion:
a) To Review Information and Outstanding Actions
13. Training: To note any forthcoming training dates
14. To Raise Items for next scheduled Parish Council Meeting (no discussion)
15. To Confirm Date, Time and Location of Next Meeting – Tuesday 21st January 2025 at Putley Parish Hall at 7.30pm

Signed: JLChester (Clerk to the Parish Council) Dated: 11h November 2024

The press and public are cordially invited to attend the meeting

INFORMATION SHEET
MEETING DATES – all meetings held at 7.30pm in Putley Parish Hall 2024 – Tues 19th Nov
2025 – Tues 21st Jan, Tues 18th March, Tues 20th May
PARISH CLERK UPDATE
• Arranged for pothole repairs to be carried out
• Road defects reported to Locality Steward / Herefordshire Council via website – water leak/collapsed sump below Putley Lodge FSCASE652109336 11167312, Blocked ditches Oakdene FSCASE 651630590 11167194
• Website updated
• Policies reviewed and drafted/ updated (ongoing) (JD,SS,AB)
• Responded to residents email and phone queries
• Visited and Contacted Nat West Bank re accounts
• Attended Lengthsman Meeting
• Completed new .gov website set up
GENERAL CORRESPONDENCE RECEIVED
• Balfour Beatty – Weekly Locality briefings *
• Balfour Beatty – road works and road closure notices *
• Balfour Beatty – Parish Briefing Notes *
• HALC – Information Corner & Training Schedule *
• Herefordshire Council – Talk Community Correspondence *
* Circulated to Cllrs.

OUTSTANDING ACTIONS – These are the consolidated actions outstanding after the last meeting:-

DATE         ACTION             STATUS             AGENDA                          ITEM DETAIL
16.1.24           All Cllrs          ongoing                     3                        Contact residents who may who to become a parish councillor
19.3.24       Cllr Herbst        ongoing                    13a                     Investigate flooding options and costings
19.3.24       Cllr Webster      ongoing                    14b                    Compile a bio-diversity policy/plan and circulate draft
16.7.24       Cllr Denman       complete                 8a                      Make suggested changes to Communications Policy and circulate
16.7.24        Cllr Booth          ongoing                    8a                     Contact former cllr about Emergency Resilience Plan
16.7.24         Clerk                  complete                  8b                     Arrange for new .gov website to be set up
16.7.24         Clerk                   ongoing                  10d                    Clerk to send short report of PC meetings to Cider Press
17.9.24             All                    ongoing                    7a                     Review NDP
17.9.24             All                    ongoing                    9c                     Update Bank Mandate and open savings accounts
17.9.24             All                    ongoing                    11c                    Obtain examples and prices for benches
17.9.24          Clerk                 complete                   11d                    Report water leak/collapsed sump below Putley Lodge

PLANNING RECORD – (last six months)
P231020/L Mill Cottage Putley HR8 2QW Proposed further single storey extension facing east, replacement of 7windows to front and 1 to rear, provide insulation and below floor heating to the original cottage ground floor and install air source heat pump (part retrospective).
PC Comment: Putley Parish Council supports this application.
HEREFORDSHIRE COUNCIL DECISION:
233612 – Lower Court, Putley Court, Putley, HR8 2QP Proposed addition of an Oak framed garden room
PC Comment: This application is believed to have been withdrawn
HEREFORDSHIRE COUNCIL DECISION: WITHDRAWN 28.6.24
240134 – Fosbury Fruit Farm, Putley, HR8 2QR Siting of one static caravan for five years to provide seasonal workers accommodation between 1st May and 31 October each year
PC Comment: The Parish Council have no objection
HEREFORDSHIRE COUNCIL DECISION: GRANTED 30.5.24
240404 – Tipsgrove Farm, Pixley, HR8 2RW Proposed installation of 1no propriety, off site constructed glamping pod (the pod) suitable for short stay accommodation along with associated landscaping, drainage and access arrangements. The pod is to be used as ancillary accommodation and for holiday lettings (B&B).
PC Comment: The Parish Council have no objection
HEREFORDSHIRE COUNCIL DECISION: GRANTED 24.7.24
240918 – Puckmoor, Putley, HR8 2QR – To repair the timber frame, conserve brick ad infill panels and replace windows
PC Comment: The Parish Council have no objections
HEREFORDSHIRE COUNCIL DECISION: GRANTED 19.7.24